WESSEX

 Western States Student Exchange, Inc.
Rotary International
Western States Rotary Districts:
5010, 5020, 5030, 5050, 5060, 5100, 5110, 5130
5150, 5160, 5170, 5180, 5220, 5230, 5400, 5470

Document

Notes

Policies and Procedures

 

Rotary Code of Policies, Section 2.110 Rotary policy on Youth Protection
Rotary Code of Policies, Section 41.080 Rotary policy on Youth Exchange
Youth Protection Training Matrix Contains a list of the training requirements for Rotarians and other volunteers
Allegation Reporting Guidelines Procedures to follow whenever there is an allegation of Abuse or Harassment
Rotary Youth Exchange Handbook
Sponsor District Verification Form Emailed to the Sponsor District (along with the Host Family Application, DOS Student Letter and Student ID Card)

Host Family Forms

Host Family Visit Guidelines Tool for Certified Rotarians to help in evaluating a potential Host Family
Host Family Vignettes Tool for Certified Rotarians to help in evaluating a potential Host Family
Youth Exchange - A Guide for Host Families

Long Term Exchange - Inbound

Notification of Arrival Entered in YEAH system by Counselor or Club YE Chair within 36 hours of arrival
Procedural Checklist for Inbound Students Student completes checklist at the Inbound Orientation

Public Relations/Marketing Tools

Long/Short Term Exchange FAQ Flyer PDF with info on Short & Long Term with place for clubs to key in their own contact information - use for promoting program in schools etc.
Short Term Exchange Brochure PDF from RI with Short Term Specific promotional information.
Long Term Exchange Brochure PDF from RI with Long Term Specific Promotional information.